Menus that go stale
Every new dish or price means another print run.
Cloud management software for restaurants
Your whole
restaurant, in
your phone
Menus, floor and kitchen, bookings, stock and rotas: all connected, in one account, with your restaurant's real numbers always at hand. All on the phones and tablets you already have.
Why we built it
A restaurant runs on too many loose pieces
Orders that get lost
Tickets carried by hand between the tables, the kitchen and the bar.
A storeroom on paper
Stock, costs and recipes in notebooks, so food cost is a guess.
Too many tools
A different app, subscription and contract for every piece.
BoxGrape connects them in one account, and puts them in your pocket.
What changes
All connected, all on your phone
Connected
The order goes straight to the kitchen and the bar, the bill to the till, sales come off the stock and rota hours go to your payroll consultant. Written once, seen by everyone.
On your phone
The BoxGrape app opens your restaurant on your phone, wherever you are. Your staff have their own app: everyone signs in with their PIN and sees only their screen. Everything within reach, even from home.
The real numbers
Sales dish by dish, the peak hour, covers, voids, food cost, staff hours. Your restaurant's numbers, always up to date, and ready for your accountant.
On what you have
BoxGrape runs on the phones, tablets and computers you already have, in the browser or as an app: nothing to buy, nothing to install. You change the menu whenever you like, without reprinting anything.
All connected
One tap on the floor updates everything else
It's often five different programs — menu, till, bookings, stock, rotas — each paid for separately and each needing to talk to the others. In BoxGrape the data flows on its own.
Booking
Comes in from your form or by email; the host seats the guests.
Table
Opens with the covers from the booking.
Ticket
From the waiter's phone, or the guest's.
Kitchen and bar
Each gets its part; management sees everything.
Bill
Pre-bill, receipt and payment.
Sales
Dish by dish, night by night.
Stock
Sales take stock down, recipe by recipe: you know what's running out.
Supplier order
To your suppliers, on WhatsApp or by email.
And the rotas: the engine prepares the week, staff clock in on the restaurant's tablet and the month's hours go to your payroll consultant in Excel.
Digital menus
Your menu, always right, on every phone
Out of sea bass at 11:30? One tap, and guests see it. You print the code on the table once, and the menu behind it changes whenever you want.
Type less: the AI reads your menu
Photograph it, or say it
A photo of the paper menu, or a minute of dictation.
The AI reads it
Sections, dishes, descriptions and prices, in their order.
You approve it
Each line checked with a tap becomes your draft menu. Nothing goes live on its own.
20 AI reads a week are included. After that, packs of €1.50 with 30 photos, 10 dictations and 3 languages, which never expire.
Pages
The front door of your restaurant, on a phone
An entry page that sorts guests: the lunch menu, the wine list, takeaway, bookings. One link for the door, the tables and your social profiles.
- Your menus and links in one page, in your style
- Change what it shows without reprinting anything
- Every menu and page at a glance, as a live poster in your account
- Each page can be paused and brought back with one tap
Osteria
Welcome
Lunch menu
Wine list
Takeaway
Book a table
Open today 12–15 · 19–23:30
Smart QR codes
One code, the right page
A smart QR code decides where each guest lands, by the time of day and by the language of their phone. The guest chooses nothing and sees nothing: they simply arrive where they should.
- From 12:00 to 15:00Lunch menu
- From 19:00 to 23:30Dinner and wine list
- Other hours, phone in EnglishEnglish menu
- Everyone elseYour entry page
Time bands follow your restaurant’s clock, not the guest’s phone: a traveller still lands on the right menu. A built-in test shows where the code leads at any hour, in any language.
How to use them
On the table
Lunch menu at noon, dinner and wines in the evening. One code, printed once.
For guests from abroad
A phone set to English opens the English menu, one set to Spanish the Spanish menu.
In the window and on flyers
Point it to your entry page today and to a new menu tomorrow, without reprinting.
On a closed night
Switch the code off for the evening, and back on the next day.
To know if it works
Scans by day, country and language: you see whether anyone uses the code on the table.
Made for print
High error correction, so a worn or scratched code still reads.
Floor and kitchen
From the table to the kitchen, without paper
In an Italian restaurant the comanda is the order ticket, and the comandiera is where it lands. Ours is digital: the waiter sends the order from the table, the kitchen and the bar each receive their part, and the floor manager follows the whole room.
Waiter · phone or tablet, 4-digit PIN
Table 74 covers
Course 1
2 × Burrata and anchovies
Course 2
4 × Spaghetti carbonara
1 without pepper
2 courses · 6 dishesSend
Waiter
- Tables, covers and cover charge
- Up to four courses per order
- Notes such as “no onions”
- The pre-bill at the table
Kitchen and bar · a screen each
KitchenTable 7 · course 2
4 × Spaghetti carbonara
1 without pepper
Sent 6 min agoReady
BarTable 3
2 × Glass of house redDone
Kitchen and bar
- Tickets split by department
- Dishes marked ready with a tap
- The next course when the table is done
- Messages straight to the floor
Floor manager · the whole room
RoomTerrace
1234
5678
Filled: seatedDot: a note waits
Floor manager
- Live table map, zone by zone
- Tables freed when guests leave
- Reminders on the phone for pending notes
- Tonight’s sales as they happen
On the devices you already have
Any tablet or phone
It installs like an app. No special hardware to buy or rent.
Set up in a minute
You create a one-hour code for each device; staff sign in with their own PIN.
What sold tonight
Sales by dish and by waiter. A translated menu counts as the same dish.
Next to your till
Orders, kitchen and pre-bill run here; the fiscal receipt stays on your register.
Guests order too
Guests order from their own phone, from the menu; the floor confirms with a tap and the bill is paid at the end.
If the connection drops
Orders, covers, pre-bills and notes wait in line on the device and go out on their own when the connection is back.
Floor and kitchen open one restaurant at a time. Ask us for yours.
Bookings
Your bookings book, with no commission
Requests come in from your own form, with its QR code, or by email: accept them in a tap and the guest gets the confirmation. A waiting list, tables and the night's seatings by drag and drop, and the host's app to seat whoever arrives. The table opens with the right covers already.
BookingsTonight
To accept
20:302 peopleAccept
Confirmed
20:004 peopleT7
20:156 peopleT3+T4
21:002 peopleT12
Waiting list
21:304 peopleWaiting
- Your own form, with its QR code, and requests arriving by email
- Accept in a tap, and the guest gets the confirmation
- A waiting list, for when you're full
- The night's tables and seatings by drag and drop, joined tables too
- The host's app, to seat whoever arrives
- The bookings spreadsheet, in Excel
- Allergies are deleted the day after, and the data is encrypted
Bookings open one restaurant at a time.
Storeroom
Know what you have, and what each dish costs
Stock is never a number typed somewhere: it is the sum of every delivery, count and write-off, each with who and when. The storeroom has its own tablet, and its staff sign in with a PIN that opens only the storeroom.
StockExample from our demo restaurant
| Item | Zone | In stock | Cost |
|---|---|---|---|
| Mozzarella fiordilatte | Cold room | 44 pcs | €1.50/pc |
| Burrata pugliese | Cold room | 16 pcs | €1.80/pc |
| GuancialeRunning low | Cold room | 0 kg | €14.50/kg |
| Farina 00 | Pantry | 90 kg | €0.62/kg |
| Olio extravergineRunning low | Pantry | 3 l | €8.90/l |
- ZonesCold room, pantry, freezer, bar: as your storeroom really is.
- MinimumsA minimum for each item, and a running-low list.
- ValueWhat the storeroom is worth, at today’s cost.
- Its own staffA storeroom PIN does not open the floor tablets, and the other way round.
Deliveries
Snap the delivery note. That is the data entry.
Photo or voice
Delivery note, paper invoice, receipt or price list. Or say “twenty mozzarellas at one fifty”.
Lines matched
MOZZ. FIORDILATTE ×20
→ Mozzarella fiordilatte
FARINA 00 SACCO 25KG ×2
→ Farina 00 · 50 kg
One tap to load
Load the goods and update the costs, or update the prices only.
Pack sizes are learned once: one sack is 25 kg.
Next time, the same supplier’s lines match by themselves.
A note loaded twice is flagged. Nothing enters stock without your tap.
“Mozzarella twenty-two, burrata four.”
Mozzarella fiordilatte22 pcs
Burrata pugliese4 pcs
Counts
Count with a tap, or with your voice
- Zone by zone, with big buttons made for the storeroom
- Say it, check what was heard, confirm with a tap
- Two people can count the same zone together
- Differences valued at today’s cost, signed by who counted
Recipes and food cost
What each dish really costs
- Recipes from a photo, a PDF of the whole recipe book, your voice or pasted text
- Ingredients matched to your stock; the missing ones added with one tap
- Food cost per portion, and as a share of the menu price
- Semi-finished recipes, like a ragù, at their live cost
- When a supplier raises a price, the recipes follow
- Once the bill is closed, sales take stock down, recipe by recipe
Example from our demo restaurant
Spaghetti carbonara · 4 portions
| Ingredient | Dose | Cost |
|---|---|---|
| Spaghetti | 320 g | €0.58 |
| Guanciale | 150 g | €2.17 |
| Egg yolks | 4 | €1.20 |
| Pecorino romano | 50 g | €0.94 |
| Black pepper | to taste | – |
| Whole recipe | 4 portions | €4.90 |
| Per portion | €1.22 |
Food cost 10% of the €13.50 dish, VAT excluded: a margin of €11.05 per plate.
The storeroom is opening one restaurant at a time. Photos and audio are read and not kept.
Staff rotas
The week's rota, prepared on its own
Tell it who's available, the contracts and the requests: the engine prepares the week following the contract rules you choose. Everyone gets their shifts on their phone and clocks in on the restaurant's tablet. At the end of the month the hours go to your payroll consultant in Excel.
This week's rotaPublished
MTWTFSS
Anna
Luca
Sara
Omar
- The engine prepares the week with the contract rules you choose and accept
- Absences, holidays and staff requests, in one place
- Everyone gets their shifts on their phone, and in their calendar
- Clock-in on the restaurant's tablet, with a PIN
- The month's hours ready for your payroll consultant, in Excel
Rotas open one restaurant at a time.
Analytics
Your restaurant's numbers, in your pocket
How much you took tonight, what sells and what doesn't, what each dish costs you: you see it on your phone, even when you're not there.
SalesTonight
Takings€2,340
Covers86
Peak hour21:15
Best sellers
Spaghetti carbonara31
Burrata and anchovies18
House red24
- Sales dish by dish: today, 7, 30 or 90 days
- Every night: takings, covers, peak hour, who rang it up and the voids
- The food cost and margin of every dish
- The real food cost of the period, between two stock counts
- Stock levels, and what's about to run out
- Your QR scans: how many, when, from which country, in which language
- Staff hours, month by month
- Everything in CSV or Excel, for your accountant
What’s new
In the same account, with nothing to change
Already here
E-invoices in
Upload the XML, P7M or ZIP from the tax portal: goods and prices update themselves.
Supplier orders
What is running low, grouped by supplier, sent with one tap by email or WhatsApp.
The numbers
Food cost between two counts, spend per supplier, what changed in price.
Guests order
A basket on the menu: guests order from their own phone, the floor confirms, they pay at the end.
Bookings
By phone, WhatsApp, email or the form on your website: one waiting list, and the reply to the guest in one tap. Allergies are deleted automatically the day after, name and phone after 90 days; until then, they’re encrypted.
Three languages
Platform, tablets and emails in Italian, English or Spanish; menus are translated from the language you write them in.
Rotas and clock-in
The engine prepares the week, staff clock in on the tablet, the hours go to your payroll consultant.
The BoxGrape and Staff apps
Your restaurant in an app on your phone; your staff in theirs, with a PIN, each on their own screen.
Coming next
Labels and use-by
A QR label on every prep and ingredient, with its batch and use-by date.
The Advisor
Reads what sells and suggests what to prepare, what to order and which dishes earn most.
Phone orders, bookings and rotas, like the floor, open one restaurant at a time.
Before you choose
The questions to ask a cloud management system, and our answers
You keep a management system for years. These are the questions worth asking before you sign: here are our answers.
Does it work if the internet goes down?
Staff screens stay open and the floor keeps working: orders, covers, pre-bills and notes wait in line on the device and go out on their own, in the order you made them, as soon as the connection is back. Until then, though, the kitchen doesn't receive them: to never stop, we recommend a router with a backup SIM, which keeps the restaurant online even if the line goes down.
Who answers if I have a problem?
Write to support from inside your account, and you get an answer from the people who built BoxGrape, not a call centre. And the guide is always there, service by service.
Will my staff take long to learn it?
No. Everyone signs in with their PIN and sees only their own screen: waiters the floor, the kitchen its tickets, the storekeeper the stock count. Big buttons, few taps, in Italian, English or Spanish.
Is my data mine? Can I take it with me?
Yes. Sales download as CSV; bookings, rotas and hours as Excel. The data sits on servers in Europe, in Frankfurt, and your guests' data is encrypted.
What's included, and what costs extra?
The account is free. Pro is a monthly or yearly subscription you can cancel any time: digital menus, pages, smart QR codes and analytics. Extra AI readings and extra slots are paid per pack, once. Floor and kitchen, bookings, stock and rotas open one restaurant at a time, on request.
Do I need to buy tablets, tills or anything else?
No. BoxGrape works on the phones, tablets and computers you already have, in the browser or as an app. The pre-bill prints on 80 mm paper; the receipt comes from your fiscal printer, or from Aruba's Scontrina app on the till phone.
How long does it take to get started?
Your first menu, even tonight: snap the paper one, the AI reads it, you check it and publish. You print the QR code once, and from then on you change the menu whenever you like.
Cloud, or installed on the restaurant's computer?
Cloud: no server in the restaurant to keep running and no backups to make by hand, updates arrive on their own and you check on your restaurant from your phone, wherever you are.
Can I try it before paying?
Yes: the account is free, with no credit card, and you can publish your first menu right away. You switch on Pro when you need it and cancel any time.
What if I have more than one restaurant?
Each restaurant has its own account, with its own menus, staff and numbers. For chains and groups there's a tailored plan: write to us.
Plans
Clear prices, plus VAT
Create your account for free, without a credit card, and switch on Pro when you need it.
Pro
€20 + VATa month, or €200 + VAT a year
- Digital menus, also from your PDF
- Pages and smart QR codes
- Scan analytics
- Up to 50 dynamic QR codes and 30 PDFs
AI packs
€1.50as you go
- 30 photos, 10 dictations, 3 languages
- Packs never expire
- 20 AI reads a week are included
Extra slots
€1 + VATper pack, paid once
- 20 more PDFs and 3 more dynamic QR codes
- Also on the free plan
- Yours for good
Tailored
For groupsask us
- Chains and franchises
- High volumes
Prices in euro: Pro and extra slots plus VAT, AI packs VAT included. On the free plan up to 30 static QR codes, which stay for 16 days: those with a PDF renew with every opening. Floor and kitchen, bookings, storeroom and rotas open one restaurant at a time: ask us for yours.
Why BoxGrape
Seven promises
- All connected, and on your phone
- One account, from the menu to the storeroom
- Any tablet or phone, no hardware to buy
- Print once, change anytime
- AI and voice, so you type as little as possible
- Clear prices before VAT, packs that never expire
- Your guests’ data: the minimum, and encrypted